NOTE: Remote Zeetings is currently in Beta. If you would like your account enabled for Remote Zeetings please email [email protected]

Ever wanted engage attendees remotely? Its easy. Zeetings provides seamless integration to Google Hangouts. Using this integration you can conduct webinars, and other remote meetings, using Zeetings. This tutorial shows you how. It assumes you are familiar with the usage of Google Hangouts.

BEFORE YOU START – Get a Google+ account.

Correct operation of Remote Zeetings requires that you have a Google+ account. To setup your Google+ account go to https://plus.google.com/. If you see the sign-in dialog then you will need to setup a Google+ account. Go ahead and do this. It is simple.

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Zeetings requires you have a Google+ account.

You should now see your Google+ profile in the top right of the screen. You are all good to goto Step 1.

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Your Google+ profile all setup.

 

STEP 1. – Start the Remote Zeeting.

To start up a remote Zeeting, simply go into your Zeeting, and goto the purple Broadcasts tab. You will see an option to ‘Conduct a remote zeeting’. Make sure this box is checked. Hit the ‘Start Broadcasting’ button. Your browser will try to start the Zeeting Hangout.

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Check the Remote Zeeting checkbox.

STEP 2. Watch out for your pop-up blocker.

IMPORTANT: If your browser is running a pop-up blocker it will prevent the Hangout from running. If this is the case you will see an alert from the pop-up blocker. The example below is Chrome, but other browsers will behave in a similar way.
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Watch out for your pop-up blocker.

Click on the pop-up blocker icon, and select the options to ‘Always Allow’

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Always allow zeetings.com.

For more information on the google pop-up blocker see https://support.google.com/chrome/answer/95472?hl=en . Now that your pop-up blocker has been disabled for Zeetings.com close the browser and goto Step 1.

STEP 3. Get into your Google Hangout.

You will be dropped into a Google Hangout in a new tab. Operate Google Hangouts as you would normally. If you would like to send an invite to attendees fill out the Hangout invite screen, or just press cancel to continue.

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Use Google Hangouts as per usual. Invite users if you like. 

You will notice after you have joined the Hangout a Z icon will appear in the menu bar to the left. This will give you access to your Zeeting inside your Hangout.

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Step 4: Get your attendees connected.

Let you attendees know your broadcast URL. i.e: www.zeetings.com/YOUR CHANNEL NAME. Once attendees place this URL in their browser they will automatically be connected to the Remote Zeeting.

IMPORTANT: In order for correct operation attendees will also need a Google+ account (see BEFORE YOU START above). They will also need to watch out for for their pop-up blocker (see Step 2. above).

There you have it Step 1, 2, 3 and 4, and you are up on a Remote Zeeting. There are a number of other quick tips below to concider.

Tip 1: Don’t mix Remote and In-Situ attendees.

Its not advisable to start a Remote Zeeting if you have attendees in the room with you. The reason for this is when attendees in the room connect to your channel they will automatically be connected to the Remote Zeeting. This has the potential to generate feedback effects that could disrupt your presentation.

Tip 2: Think about Mobile Support

Right now we only support Mobile Remote Zeetings on Mobile Chrome, and we don’t guarantee the behaviour of other mobile browsers. Stay tuned.

Tip 3: Go Corporate or NOT.

Some folks may get a the message “You aren’t allowed to join this video call”. What is this all about? Look at the screenshot below. Notice the ICON of a building next to the Hangout name, as well as the text below that says ‘Zeetings only Meeting’.

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This means that you started the Hangout using a corporate Google account, in my case ‘zeetings.com’. By default when you do this Hangouts will restrict attendees to those from the ‘zeetings.com’ domain. If you like most everyone else you also have a personal Google account. Often users will fire up their browser and be unwittingly logged in under their personal account rather than their corporate account, and this will force this “You aren’t allowed to join this video call” message.

Still with me?

The fix is easy. Assuming you want to let anyone join just hit the ‘change’ dropdown and select the option to let anyone with the link join the hangout. Viola!

 

 

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